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Position Title:Assistant Facility Manager
Department:Property Management
Location:Arrowpoint
City/State:Charlotte / NC
Email resume to:careers@lincolnharris.com
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Position Description:
SUMMARY
The Assistant Facility Manager is responsible for administration of all tenant leases, billing and collecting tenant receivables, updating leasing status reports, generating monthly reports for owner, assisting in annual budget preparation and assisting Facility Manager(s) with his/her duties as necessary.
Position Duties:
• Daily facility management operation of assigned portfolio and assisting other team members as assigned
• Check Lease Abstract information for accuracy including: square footage, rental rates and Tenant Improvement Allowance
• Maintain/update tenant, landlord and vendor contact listings
• Compile and maintain complete lease files on all tenants including Leases, Amendments, TBAF worksheets, accounting correspondence and all other Lease-related documents
• Assist with set-up Tenant billing with Lease Administrator including: Base Rent, Operation Expenses, Miscellaneous Charges and billable work performed for tenants by the Engineering staff using the TBAF process
• Research discrepancies in tenant receivable issues and assist Accounting and PMs with research and adjustments, if required
• Assist with reconciling actual Operating Expenses for previous year’s tenant billings and refund tenants for any overpayment or bill tenants for any deficiency in recovering operating expenses for the facility
• Perform monthly Rent Roll review and analysis, make adjustments as necessary
• Maintain facility and account files for individual properties, both hard and electronic
• Assist in annual budget preparation
• Periodically walk all common areas and vacant space in facility and maintain upkeep with janitorial and engineering staff
• Maintain tenant relations with regular tenant visits and phone calls
• Act as liaison between construction manager and tenant during build-out phase of tenant suite
• Distribute all new move-in information to tenants upon lease execution and arrival in building
• Assist with new building openings, facility dispositions, facility/building needs associated with practice churn and prepare move-in info packets
• Other duties as assigned
Position Requirements:
• Bachelor's degree (B.A.) from four-year college or university in business, or management
• Required: 3+ years’ commercial facility management experience
• RPA or CPM certification a plus
• Must have professional and proven communication skills, both written and verbal
• Should be highly experienced in MS Word and Excel, MRI and other computer applications
• Successful candidates will have a team-player mentality
• Must have a background or basic knowledge in building operations
• Construction experience helpful

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports and business correspondence. Ability to effectively present information and respond to questions from tenants, employees and visitors.

Ability to calculate figures for invoicing and budgeting purposes.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Must be able to apply creative solutions to various problems and communicate effectively to building owners, tenants, and employees. Ability to deal with problems involving several concrete variables in standardized situations.
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