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Position Title:Lease Administrator
City/State:Richmond / VA
Email resume to:suntrustcareers@lincolnharris.com
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Position Description:
SUMMARY

Handles the routine and daily work of the lease reporting for the Lease Admin Manager. Interfaces with other offices, disciplines and clients to relieve the Lease Admin Manager of administrative detail relating to lease information.

Position Duties:
DUTIES AND RESPONSIBILITIES include the following:

•Establish client contacts within separate areas of the regional portfolio including store/office managers, accounting personnel, project managers and area managers.
•Coordinate process of locating/obtaining complete lease files for all facilities administered within portfolio.
•Organize and oversee property filing system.
•Review and abstract all lease files to ensure that all lease term obligations are being met and to identify any renewal, termination or other tenant options.
•Review estoppel certificates and subordination agreements for accuracy.
•Review Common Area Maintenance reconciliations from Landlords.
•Prepare Common Area Maintenance reconciliation and pass-through calculations for ‘owned’ properties.
•Prepare invoices for recurring rent payments including CAM charges/reconciliations, CPI increases, and any other changes to rent amounts due to expansions, reductions and terminations.
•Process client specific reporting requirements.
•Work with Lease Administration Managers to solve issues for corporate client(s) and resolve critical issues as they develop.
•Establish and maintain strong working relationships with client(s) and their landlords.
•Participate in account services meetings.
•Prepare and/or edit lease abstracts for accuracy and edit narrative and computer generated reports.
•Manage client physical and database lease files to ensure that the lease files contain accurate, up-to-date records and are of institutional equivalent quality.
•Verbal and written communication with client, landlords, legal counsel and other related vendors.
•Create and maintain database of all facilities in portfolio.
•Prepare invoices for subtenants, reconcile subtenant accounts, review invoices for errors/accuracy with lease document.
•Coordinate due diligence process.
•Reporting: transaction status, lease expiration, option dates, financial summaries
•Provide answers to any lease-language questions and post-transaction issues, including assistance with client resolution.
•Process client rent rolls utilizing the Lease Administration database.
•Participate in team meetings and assist in the preparation of individual annual goals.
•Attend seminars/training courses as required.
•Handle other duties as assigned.

Position Requirements:
SUPERVISORY RESPONSIBILITIES
There are no supervisory responsibilities.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION
•Associates Degree or higher

EXPERIENCE
•3+ years commercial real estate experience (Property Management or Real Estate Accounting preferred) or any similar combination of education and experience

SKILLS/KNOWLEDGE
•Understanding of the lease administration process
•Excellent computer skills, including Word, Excel, and Property Management Accounting Software; previous use of a database system; ability to learn new specialty lease administration software
•Strong interpersonal and problem solving skills
•Excellent verbal/written communication skills with the ability to effectively communicate with all levels of the organization
•Working knowledge of legal documents including lease agreements and amendments, subordination agreements, title commitments, etc.
•Ability to proofread documents for completion and accuracy – “attention to detail”.
•Strong comprehension of mathematical concepts.
•Experience with databases is a plus.

CERTIFICATES, LICENSES, REGISTRATIONS
•There are no certificates required at this time.


PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

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